Job Description
We are seeking an experienced and proactive HR & Admin Assistant to support and strengthen our people operations. This role will work closely with Tracy to share HR and administrative responsibilities, provide support across different time zones (including New Zealand working hours), and play a leadership role for the Philippine-based team. The ideal candidate is organized, detail-oriented, and capable of managing HR processes while maintaining strong communication with managers and team members.
Job Title
-
HR & Admin Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Intermediate level experience with 3–5 years in an HR, Admin, or similar role.
- Solid understanding of HR processes, attendance management, and team coordination.
- Experience supporting or leading teams, preferably in a Philippine-based setting.
- Strong organizational skills with excellent attention to detail.
- Effective written and verbal communication skills.
- Ability to work independently, manage multiple priorities, and collaborate with cross-functional teams.
Job Responsibilities
- HR & Administrative Support:
• Assist with day-to-day HR operations and administrative tasks for the team.
• Share HR workload with Tracy to ensure smooth and timely execution of HR processes.
• Provide HR support aligned with New Zealand working hours as required.
• Maintain performance review schedules.
• Support disciplinary and documentation processes (warnings, meeting letters, etc.)
• Ensure payroll information submitted to accountant/payroll provider accurately and on time. - Team Leadership & Oversight:
• Act as a team lead or point person for the Philippine-based team.
• Oversee team attendance, conduct regular attendance checks, and prepare reports.
• Help keep the team aligned with company policies, expectations, and standards. - Coordination & Communication:
• Prepare and take accurate minutes during meetings and distribute summaries when needed.
• Track task assignments across staffs/managers
• Ensure deadlines are met
• Handle rostering and scheduling, and communicate updates effectively with managers.
• Serve as a liaison between management and team members for HR-related matters. - Skills Tracking & Workforce Planning:
• Assess, document, and maintain records of individual team members’ skills.
• Organize skills data to support team allocation, development, and planning.
• Assist in seasonal budgeting and workforce planning initiatives.
• Strong follow-up discipline.
• Proactive problem solver.
• Strong time management.
Good luck and God Bless!