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General Virtual Assistant

Job Description

We are seeking a highly organized and proactive General Virtual Assistant to provide comprehensive administrative and operational support to a fencing business. The successful candidate will assist in managing day-to-day tasks such as preparing quotes and proposals, handling invoicing, maintaining CRM data, and ensuring effective communication with clients.

This role requires exceptional attention to detail, strong communication skills, and the ability to work efficiently in a fast-paced, dynamic environment. The ideal candidate will possess the initiative to anticipate needs, resolve issues independently, and contribute to the smooth execution of daily business operations.

Job Title

  • General Virtual Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Support Specialist.
  • Intermediate-level English fluency (written and spoken).
  • Previous experience working with Australian or Western clients is preferred.
  • Exceptional written and verbal communication skills.
  • Strong customer service orientation and professionalism.
  • Ability to multitask and meet deadlines with minimal supervision.
  • Team-oriented with a positive and solution-focused attitude.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel).
  • Experience with HubSpot CRM and Xero accounting software.
  • Competent in creating and managing sales documents and data entry tasks.
  • Familiarity with general marketing or reporting tasks is an advantage.
Job Responsibilities
  • Create and prepare customer quotes, proposals, and invoices.
  • Draft and send email proposals to customers.
  • Conduct data entry and manage customer information in HubSpot CRM.
  • Perform invoicing and basic bookkeeping tasks using Xero.
  • Source competitive freight quotes and assist in freight booking.
  • Support backend operations for client-facing sales activities.
  • Handle customer communications professionally and promptly.
  • Provide ad hoc administrative support and reporting as needed.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE  CITY, TANJAY CITY OR BACOLOD CITY.

Good luck and God Bless!