Job Description
As our Finance / Office Administrator, you will play a crucial role in managing various financial and administrative tasks across three distinct businesses: two video production companies and a marketing agency. Reporting to one person, your responsibilities will encompass invoicing, payroll, transaction reconciliation, and managing accounting processes using Xero and integrating it with our project management software, Monday.com. Your attention to detail and organizational skills will contribute to the financial stability and success of our organization, providing essential support to our team.
Job Title
- Finance / Office Administrator
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Bachelor’s degree in Accounting, Finance, or a related field (or equivalent certification with substantial experience)
- Proven experience as a bookkeeper/accountant/administrator or in a similar financial role
- Strong proficiency in accounting software such as Xero
- Thorough understanding of accounting principles and financial regulations for Australia
- Experience using Monday.com for project management
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Excellent communication and teamwork abilities
- Discretion and respect for the confidentiality of financial data
Job Responsibilities
- Record and classify financial transactions accurately in Xero, including invoices, receipts, and expenditures.
- Manage accounts payable by processing vendor invoices and accounts receivable by preparing and sending customer invoices, and updating project management software with invoice stages.
- Reconcile bank statements and credit card transactions to ensure accuracy and identify discrepancies.
- Prepare and process employee payroll, including calculating hours, deductions, and taxes, and ensure timely disbursement of paychecks.
- Generate financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Assist in preparing and maintaining records for tax filings, including sales tax, income tax, and payroll tax.
- Support budgeting and forecasting activities by providing accurate financial data.
- Prepare documentation and assist auditors during financial audits.
- Utilize accounting software (Xero) to maintain financial records efficiently.
- Assist in analyzing financial data to identify trends and provide insights for informed decision-making.
- Support the recruitment of new staff, including coordinating job postings, screening candidates, and scheduling interviews.
- Assist with the onboarding process for new hires and manage the offboarding process for departing employees.
- Assist executives with scheduling, travel arrangements, and other administrative tasks as needed.
- Provide support for project management activities, including planning, coordination, and monitoring of project timelines and deliverables on Monday.com.
Good luck and God Bless!