We're Hiring

Executive Operations Coordinator

Job Description

The Executive Operations Coordinator is a pivotal role within our dynamic team, designed to streamline operations and enhance organizational efficiency. This position requires an exceptional multitasker with capabilities in administrative tasks, project oversight, and client relations management. The ideal candidate will be adept at handling a wide array of responsibilities from managing email communications and calendars, to overseeing business workflows and client relationships.

Job Title
  • Executive Operations Coordinator
Work Schedule
  • Dayshift
Job Qualifications/Requirements
  • Proven experience in administrative roles with responsibilities for project management, client relations, and communication management.
  • Strong organizational and planning skills in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office, CRM software, social media platforms, and basic financial management software (e.g., Xero).
  • Ability to handle confidential information with discretion.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Tech Savvy – Forward Thinking Technology
  • Attention to detail – pride professional
Job Responsibilities
  • Efficiently manage and organize multiple email accounts, filter out non-essential communications, unsubscribe from unnecessary lists, and prioritize email responses.
  • Utilize delegation tools to efficiently manage and schedule appointments, ensuring optimal time management.
  • Develop and standardize business workflows to enhance operational efficiency and program execution.
  • Handle communications related to various programs, including drafting correspondence and managing pre work for leadership development initiatives.
  • Provide project oversight for all preparatory work related to organizational programs, ensuring objectives are met on time and within budget.
  • Develop and execute social media strategies and campaigns. Monitor platforms and engage with audiences to boost online presence.
  • Monitor and manage professional networking accounts, such as LinkedIn, to enhance business connections and communications.
  • Perform basic reconciliation tasks in Xero to maintain accurate financial records.
  • Contribute to the design and improvement of company programs based on research and existing outcomes.
  • Manage and oversee client relationships, ensuring high levels of satisfaction and engagement.
  • Oversee the client database and maintain up-to-date contact information and CRM activities.
  • Handle personal tasks such as purchasing gifts for extended family and friends on special occasions.
  • Conduct research on best practices in leadership development to continuously improve our offerings.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, NEGROS ORIENTAL

Good luck and God Bless!