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Executive Assistant

Job Description

We’re seeking an experienced, tech-savvy Executive Assistant based to be the owner’s right hand. You’ll drive our UK property deals forward, liaise with clients and partners, and play a key role in documenting processes and helping build our team. You must be resourceful, action-oriented, and unafraid to recommend improvements. This is a progression role—your primary focus will be deal progression, but you’ll also help create training materials as we scale.

Job Title

  • Executive Assistant

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Excellent written and spoken English; confident communicator on phone and in writing.
  • Executive assistant or deal progression experience (property sector
    experience is a plus but not mandatory).
  • Customer service mindset; comfortable liaising with UK professionals
    (solicitors, councils, builders).
  • Tech-savvy and a quick learner—comfortable with CRM systems, Google
    Workspace, and project management tools.
  • Proactive, self-motivated, and able to work independently.
  • Nice-to-have:
    • Familiarity with UK (or US) property or conveyancing process.
    • Experience writing SOPs/training documentation.
    • Prior experience with Go High Level or Asana.
Job Responsibilities
  • Client Communication: Proactively update and support clients via WhatsApp and email.
  • Deal Progression:
    • Chase solicitors (email/occasional phone) to move purchases forward.
    • Introduce clients to solicitors.
    • Conduct Anti-Money Laundering (AML) checks.
    • Create and manage deal sheets and memorandums of sale.
    • Book surveys and fire inspections.
    • Review surveys and building quotes, compare, and highlight
    discrepancies.
    • Communicate with builders (WhatsApp/email/phone) to arrange
    works, request quotes, and confirm start dates.
    • Submit HMO and Building Control applications.
    • Call councils to update ownership records.
    • Liaise with energy companies as needed.
  • System Management:
    • Use Go High Level (CRM), Asana (project management), and Google
    Workspace daily.
    • Maintain deal records and update key stakeholders.
  • Process Improvement:
    • Write SOPs and training manuals as processes evolve.
    • Suggest and implement efficiency improvements.
  • Ad hoc activities

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, TANJAY CITY, BACOLOD CITY, OR CEBU CITY. 

Good luck and God Bless!