Job Description
This is a senior-level Executive Assistant role, supporting the Head of Brand & Marketing across two brands. You will act as a strategic partner, providing operational support, managing priorities, and ensuring deadlines are met. The right person will not only execute tasks but also help anticipate needs and keep projects moving forward.
Job Title
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Executive Assistant to Head of Brand & Marketing
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Proven experience as an Executive Assistant or in a senior support role.
- Exceptional written and spoken English with flawless comprehension.
- Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
- Advanced proficiency with Google Workspace and/or Microsoft Office.
- Experience with project management tools (Monday.com).
- Proactive, professional, and capable of working independently.
- High level of emotional intelligence and discretion.
- Confidence in working with invoicing and financial documents.
Job Responsibilities
- Executive Support & Organisation:
● Manage calendars, emails, and scheduling to ensure focus on high-value priorities.
● Prepare and organise briefing documents ahead of meetings.
● Coordinate travel and logistics when required.
● Gatekeep requests to ensure time is allocated effectively. - Communication & Documentation:
● Draft, proofread, and edit emails, presentations, and reports with perfect grammar and tone.
● Turn rough notes or meeting points into polished documents.
● Liaise with stakeholders on behalf of the Head of Brand & Marketing for follow-ups and updates.
● Ensure brand tone and professionalism in all executive-facing materials. - Project & Marketing Support:
● Maintain project management boards (Asana/Monday.com/Trello), track progress, and follow up on overdue tasks.
● Monitor marketing and brand project timelines, flagging potential risks or missed deadlines.
● Prepare topline summaries of campaign results, committee meetings, and project milestones.
● Coordinate with agencies, contractors, and internal teams to keep deliverables on track. - Financial & Invoicing Support:
● Assist with basic financial administration including understanding, preparing, and processing invoices.
● Ensure invoices are accurate, submitted on time, and records are maintained.
● Track expenses and liaise with accounts to ensure alignment.
● Support reporting on budgets or spend summaries when required. - Strategic Partnering:
● Anticipate needs by understanding current priorities and upcoming campaigns.
● Simplify complex to-do lists into clear, actionable steps.
● Provide accountability follow-ups for delegated tasks.
● Act as a trusted partner for sensitive matters, handling information with discretion.
Good luck and God Bless!