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Executive Assistant

Job Description

We’re seeking a dynamic Executive Assistant who’s not afraid to dive into research, create engaging funnels, and handle various administrative tasks. This role is pivotal in ensuring smooth operations within our department. If you’re tech-savvy, eager to learn, and proficient in platforms like Kajabi, we want to hear from you!

Job Title
  • Executive Assistant
Work Schedule
  • Dayshift
Job Qualifications/Requirements
  • Bachelor’s degree in Business, Management, or a related field.
  • Detail-oriented and analytical mindset.
  • Proven experience as a virtual assistant, executive assistant or similar roles
  • Confidence in project management functions and project execution tracking
  • Confident in using Kajabi and good on the tech side
  • Good with Canva and LinkedIn
  • Experience in membership, communities
  • Use of platforms like Mighty, or Circle.so (would be extremely advantageous)
  • Strong organisational and multitasking skills, with the ability to prioritise tasks and manage multiple projects simultaneously.
  • Excellent communication and collaboration skills, capable of working effectively with cross-functional teams and stakeholders.
  • Familiarity with project management tools and software, such as Trello, Asana, or Monday.com, to track progress and ensure project success.
  • Someone who is mature, cares, organised, willing to learn, and communicates well
  • Mature, Courageous and not afraid to share their opinions
  • Excellent attention to details
  • Cares and considers the business as their own
  • Excellent English reading, speaking and writing
  • Eagerness to learn and a proactive attitude.
Job Responsibilities
  • Perform Kajabi build and maintenance tasks (funnels, events, upload courses, CRM emails…) in line with client SOPs. Has to have the technical know-how
  • Integrations using native integrations and Zapier
  • Knowledge of CRM systems such as active campaign
  • Add content into active campaign
  • Organize tags, lists.
  • Schedule email campaigns and nuture sequences
  • Use of sales pipeline function to tracks sales opportunities
  • Coordinate projects, ensuring they are completed on time and within scope.
  • Strong organisational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work collaboratively in a team environment.
  • Use of Trello, Asana, Monday
  • Organize and prioritise tasks, managing multiple projects simultaneously to meet deadlines and objectives.
  • Communicate clearly, and collaborate with other team members and agency, and keep on top of all projects
  • Use Canva for simple graphic design
  • Good knowledge of LinkedIn and handling messages, campaigns, post-scheduling and engagement
  • Use of LinkedIn Sales Navigator
  • Can do Instagram reels and Facebook posting
  • YouTube channel management and posting
  • Has done community admin and member communication inside of a community platform like mighty (or have worked in a membership)
  • My platform is Circle.so and would be highly advantageous to have this skill set
  • Be able to upload videos to Vimeo and community platform
  • Add content and ensure all is up to date
  • Respond to emails
  • Organize to-dos
  • Use Notion
  • Create SOPs
  • Excellent organisation skills, so there are no surprises or anything missed
  • Confident using Word, Excel, PowerPoint and Outlook
  • Use of Dropbox
  • Manage SEO, blogs, and podcasts to enhance online presence and engagement.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY OR TANJAY CITY, NEGROS ORIENTAL

Good luck and God Bless!