We're Hiring

Executive Assistant

Job Description

We’re seeking a self-motivated, proactive and midlevel Executive Assistant. This role plays a crucial role in ensuring smooth project execution, optimizing workflows, and driving client satisfaction. You will manage project workflows, track campaign performance, and align tasks with company goals, acting as a key support to the CEO in scaling the business.

Job Title

Executive Assistant

Work Schedule
  • Day shift
Job Qualifications/Requirements
  • A strong understanding of digital marketing and advertising strategies, particularly on platforms like Meta and Amazon, with an ability to expand into Google and TikTok.
  • Proven experience in project management, client services, and operations, with the ability to manage complex fulfillment processes and optimize workflows effectively.
  • Exceptional communication and problem-solving skills for clear and positive interactions with both clients and internal teams.
  • A deep commitment to client satisfaction, ensuring projects are delivered on time and that the team operates smoothly to meet company and client goals.
  • Proficiency with tools like ClickUp for task management, Google Sheets for campaign tracking, and Google Docs for maintaining SOPs.
  • Demonstrated ability to manage multiple projects simultaneously, ensuring deadlines are met and deliverables are of high quality.
  • The ability to collaborate with team members, clients, and stakeholders to align tasks with the company’s mission and operational goals.
  • A proactive approach to tracking campaign performance, addressing client concerns, and identifying opportunities for process improvement and client growth.
  • Familiarity with standard marketing technologies (such as Zapier, Facebook Ads Manager, and other funnel and CRM software).
Job Responsibilities
  • Oversee the client onboarding process, ensuring deadlines are met and communication is consistent through Slack, email, and messenger.
  • Maintain smooth operations from project initiation to completion, addressing any client concerns promptly.
  • Continuously evaluate client KPIs and track advertising performance on Meta and Amazon using Google Sheets.
  • Identify areas for optimization and ensure campaigns are delivered on time and within budget.
  • Utilize ClickUp to efficiently manage task delegation, ensuring the workload is properly distributed across the team and deadlines are consistently met.
  • Regularly maintain and update SOPs in Google Docs, optimizing processes for smoother campaign execution.
  • Submit weekly performance reports to clients, offering strategic recommendations based on campaign results.
  • Make necessary adjustments to resources or strategies to drive continuous improvement.
  • Collaborate closely with the CEO during strategic planning sessions to ensure that all projects and tasks align with the company’s broader goals.
  • Assist in preparing for future expansions into Google and TikTok ad platforms by refining current processes and supporting growth initiatives.
  • Work closely with team members to ensure operational efficiency and contribute to process improvements that drive both client and company growth.
  • Oversee task assignments and deadlines in ClickUp, monitor and manage the CEO’s inbox, ensure smooth daily operations and track advertising performance using Google Sheets.
  • Update clients and the internal team on campaign progress via Google Meet and provide clients with weekly reports and recommendations.
  • Review advertising budgets and provide comprehensive reports to clients. Schedule and align strategies with client goals.
  • Present key performance data during quarterly review meetings and update standard operating procedures based on team feedback.
  • Assess overall client satisfaction, success, and collaborate with the CEO on future expansion strategies.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at TANJAY CITY, NEGROS ORIENTAL.

Good luck and God Bless!