Job Description
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will thrive in managing multiple priorities, safeguarding confidentiality, and ensuring smooth day-to-day operations. This role requires exceptional organizational skills, excellent communication, and the ability to anticipate needs while maintaining flexibility with working hours.
Job Title
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Executive Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and time management skills with exceptional attention to detail.
- Experience with travel booking and itinerary management.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and adapt to shifting schedules.
- Tech-savvy with proficiency in productivity tools (e.g., Google Workspace, Microsoft Office, project management tools).
- High level of discretion and confidentiality.
- Flexible with working hours to accommodate business and personal schedules.
Job Responsibilities
- Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items.
- Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Only schedule Business meetings on Monday and Tuesday. Wednesday – Saturday are client meetings/podcasts and creative dates.
- Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments.
- Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.
- Financial Monitoring: Keep an eye on expenses and budgets related to the CEO’s activities and office.
- Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed.
- Time Management: Continuously look for ways to make the CEO’s schedule more efficient.
- Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities.
- Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO.
- Confidentiality Management: Safeguard sensitive information, ensuring privacy and security.
- Task Prioritization: Regularly assess tasks and priorities to align with the CEO’s strategic goals.
- Team Communication: Act as a liaison between the CEO and other staff members or departments.
- Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making.
- Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations.
Good luck and God Bless!