Job Description
The Coordinator & Supplier Reconciliation will play a crucial role in supporting our Business. This position is responsible for a variety of administrative and clerical tasks to ensure efficient operation of the departments and reconciliation of supplier invoicing.
Job Title
- Coordinator & Supplier Reconciliation
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Excellent command of English, both written and spoken.
- Minimum of 5 years of experience in accounting, business, or a related field.
- Proficiency in the Xero accounting system with at least 5 years of experience.
- Demonstrated success in customer service, coordination, or administrative roles.
- Strong organizational skills and the ability to manage multiple scheduling tasks.
- Proficiency in Outlook, Office 365 and Teams and an ability to adapt to new software tools.
- Good interpersonal skills and a team player.
- Ability to work remotely, with a focus on regular team communication.
- Serve as the primary contact for scheduling, handling phone calls, and addressing customer inquiries.
- Focus on customer satisfaction with exceptional English communication skills.
- Efficiently organize and update schedules, adapting to changes as required.
- Maintain regular communication with Sydney-based team members.
Job Responsibilities
- Generate monthly tasks.
- Assist in the preparation of emails, quotes, and reports.
- Schedule Technicians and communicate to the customer.
- Use Calendly to create appointment reminders.
- Monitor daily emails and ensure they are all actioned.
- Assist Manager with Task & Field Technician requirements & documentation checking.
- Invoicing KPI daily.
- Handle supplier invoices via email.
- Verify, allocate, and post transactions, ensuring accuracy and completeness.
- Follow up on outstanding quotations.
- Manage databases and input information, data, and records.
- Provide support to colleagues within Wrkpod.
- Provide general support to the business development team as needed.
Good luck and God Bless!