Job Description
Creative Lawyers is a dynamic law firm specializing in the entertainment industry. We are seeking an experienced and proactive Business and Office Administration Manager to ensure the smooth and efficient operation of our office environment and the effective management of staff responsibilities. This role is essential in supporting the broader goals of our organization and enhancing our operational efficiency.
The Business and Office Administration Manager will provide high-level administrative support, manage daily tasks & schedules for the firm’s lawyers, suggest & implement business management tools, and oversee the effective execution of office processes. This role requires someone with a strong background in business administration, people management, and office operations, ideally with experience in the legal industry (and some understanding of the entertainment industry). The ideal candidate will be a proactive all-rounder with a very keen eye for detail, comfortable working remotely, and capable of contributing ideas to improve workflow efficiency.
Job Title
- Business & Office Administration Manager
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Bachelor’s degree in Business Administration or a related field.
- Extensive experience in business administration, preferably in a law firm or the entertainment industry.
- Proficient in Microsoft Office Suite and Apple Mac technology.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Proven people management experience, with the ability to oversee and guide a team.
- A proactive approach to problem-solving and process improvement.
- Familiarity with Adobe Creative Suite, Social Media Management, and Webflow is preferred but not required.
- Experience with remote work environments is highly desirable.
Job Responsibilities
- Oversee daily office operations to ensure smooth functioning.
- Manage and maintain client databases, ensuring accurate and up-to-date records.
- Liaise with clients and manage client relationships, ensuring a high level of client satisfaction.
- Implement and monitor staff protocols, including timekeeping, file naming, and other record-keeping requirements.
- Prepare and propose new business protocols, processes, and policies.
- Organize and manage email inboxes, including filtering, filing, and responding to client inquiries.
- Manage calendars, schedule appointments, and coordinate meetings with clients and staff.
- Organize and maintain digital files in OneDrive, adhering to company conventions.
- Perform document management tasks, including PDF conversions and file management.
- Supervise and support team members, providing guidance and oversight.
- Assist with staff onboarding, training, and performance management.
- Handle staff leave applications and provide HR support services.
- Assist in website management, including updating staff profiles and content.
- Manage social media accounts and content creation for the website and social media platforms.
- Conduct business development research and provide assistance as needed.
- Coordinate IT updates and troubleshoot by liaising with IT support.
- Assist with preparing for performance reviews and working on training materials for new staff.
Good luck and God Bless!