Job Description
Pivot Freight Solutions is seeking a highly motivated and detail-oriented Business Administrative Assistant to provide comprehensive administrative support to ensure the smooth and efficient day-to-day operations of the business. This role is ideal for fresh graduates looking to gain experience, as well as individuals with prior virtual assistant or administrative experience. A proactive mindset, excellent communication skills, and strong organizational abilities are essential to succeed in this position.
Job Title
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Business Administrative Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Excellent verbal and written English communication skills.
- Fresh graduates are encouraged to apply.
- Prior experience as an Administrative or Virtual Assistant (3–6 months preferred but not required).
- Strong time management skills with the ability to prioritize tasks effectively.
- High level of initiative and ability to work independently.
- Quick learner and adaptable to new tools and systems.
- Exceptional attention to detail and organizational skills.
- Positive, can-do attitude with a proactive mindset.
Job Responsibilities
- Provide general administrative assistance to internal teams and leadership.
- Manage and organize digital files via OneDrive, SharePoint, Dropbox, and Google Drive.
- Data entry and management in Excel, Google Sheets, Word, and other Microsoft Suite tools.
- Prepare professional documents, reports, training materials, and presentations.
- Perform PDF management tasks such as conversion, splitting, and merging.
- Transcribe video and audio content.
- Conduct online research and lead generation tasks.
- Manage email inboxes: filter, organize, and respond to inquiries.
- Calendar and appointment scheduling, including reminders for meetings and tasks.
- Answer customer service emails and general inquiries professionally.
- Coordinate and assist in onboarding of new clients and suppliers.
- Work with XERO for invoice management, data entry, and basic bookkeeping tasks.
- Assist bookkeeper with entering expenses and updating supplier bills.
- Maintain and update CRM databases, contact cards, and onboarding documents.
- Schedule and post content across Instagram, Facebook, and LinkedIn (via tools like Tekmatix).
- Upload blog posts on DUDA (basic publishing only).
- Proofread and edit email content.
- Assist with creating visuals and graphics using Canva or Photoshop (basic edits only).
Good luck and God Bless!