Job Description
SPE (Staughton Family) is a dynamic organization led by CEO David Staughton. Our team consists of highly skilled professionals from around the globe, including consultants, graphic designers, writers, researchers, and technical support staff. We are dedicated to providing top-notch services and solutions to our clients, leveraging the expertise of our diverse team.
The Administrative Assistant will provide crucial support to ensure the smooth operation of our office and various departments. This role is essential for maintaining the overall effectiveness of our business by managing daily administrative tasks and supporting the SPE team.
Job Title
- Administrative Assistant
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Excellent English communication skills (both verbal and written).
- Fresh graduates are welcome to apply.
- Virtual Assistant experience is a plus.
- Good time management skills and ability to take initiative.
- Fast learner with a high level of intelligence or useful skills.
- Ability to lead others in the future.
- The candidate must be tech-savvy and capable of performing general administrative tasks efficiently.
- Knows how to use Go High Level (Required)
- Knows how to use Microsoft Email, Google Sheets, WordPress for website updating, Social media posting & management and Canva for graphic design
Job Responsibilities
- Manage and filter emails, handle spam, and respond to customer inquiries.
- Maintain and update the CRM database (using GHL).
- Manage calendars, send meeting reminders, and set appointments.
- Provide reminder services to clients and the CEO.
- Organize files using Dropbox, G Suite, and Google Drive.
- Perform data entry in Microsoft Office, Open Office, and Google Docs.
- Create and manage spreadsheets and presentations.
- Handle PDF conversions, splitting/merging, and document internal processes and procedures in Click Up.
- Transcribe video and audio recordings.
- Assist with simple eBook layout or formatting using templates.
- Create reports, conduct online research, and perform data mining/lead generation.
- Publish blog content and handle personal errands such as purchasing gifts online.
- Prepare training materials.
- Post and schedule updates on Facebook and LinkedIn.
- Manage social media insights and updates.
- Edit and proofread emails.
- Perform basic graphic design tasks using Photoshop and Canva.
- Adjust image sizes, brightness, and contrast.
- Update websites using WordPress.
- Perform additional administrative duties as assigned by supervisors or management.
Good luck and God Bless!