Job Description
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for managing various administrative tasks, including inbox and calendar management, project coordination, and process organization. This role requires excellent communication skills and the ability to multitask effectively.
Job Title
- Administrative Assistant
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Proven experience in administrative roles, preferably in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management tools.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Ability to prioritize tasks and work independently with minimal supervision.
- Experience with Dubsado or similar project management software is a plus.
Job Responsibilities
- Inbox Management: Monitor and organize emails, prioritize correspondence, and respond to inquiries promptly.
- Calendar Management: Schedule meetings, appointments, and events, ensuring efficient use of time and resources.
- Adhoc Administrative Tasks: Assist with miscellaneous administrative duties as needed.
- Project and Calendar Management: Coordinate projects and manage deadlines, ensuring timely completion of tasks.
- Booking Management: Process session and consultation bookings, and follow up on signed proposals.
- Dubsado Management: Utilize Dubsado for project management, ensuring accurate data entry and organization.
- Proposal Follow-up: Follow up on unsigned proposals and gather client feedback for review.
- Invoicing and Payments: Prepare and send invoices, track payments, and follow up on unpaid invoices as necessary.
- Rostering: Create weekly staff rosters and distribute them to all employees every Friday.
- Training Support: Develop and maintain training manuals to support ongoing staff development.
Good luck and God Bless!