We're Hiring

Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will possess excellent communication skills, both verbal and written and have a proven ability to work collaboratively in a team environment. This role requires strong time management skills and the ability to take initiative to ensure project tasks are completed efficiently.

Job Title
  • Administrative Assistant
Work Schedule
  • Dayshift
Job Qualifications/Requirements
  • Strong organization and time management skills.
  • Excellent English communication skills, both verbal and written.
  • Excellent interpersonal skills.
  • Detail-oriented with an analytical mindset.
  • Ability to work collaboratively in a team environment.
  • Ability to take initiative and adapt to changing priorities.
  • Fast learner with a proactive attitude.
Job Responsibilities
  • Ensure invoices reach accountant and advise on project details.
  • Perform cost analysis on each job.
  • Serve as personal client liaison.
  • Respond to email inquiries and follow up with each client.
  • Manage new pool sales process, including contract management and documentation filing.
  • Arrange builders’ insurance per project.
  • Order necessary equipment for installation.
  • Update project plan and communicate work commencement stages.
  • Finalize project documentation and complete development application.
  • Coordinate logistics such as crane, dig, and installation.
  • Liaise with clients throughout the project.
  • Organize handover and provide warranty documentation.
  • Offer suggestions for additional contractors as needed.
  • Handle email correspondence and manage schedules for project team members.
  • Maintain and update project calendars, scheduling meetings and appointments as needed.
  • Input and organize project data in databases, ensuring accuracy and accessibility.
  • Maintain electronic and physical project files, ensuring all documents are properly stored and organized.
  • Research and gather relevant information to support project initiatives and lead generation efforts.
  • Assist with uploading content to company blog as needed.
  • Assist in defining project scope, objectives, and deliverables. Help create project plans and schedules.
  • Coordinate project resources, including team members, equipment, and materials, to ensure project stays on track.
  • Maintain accurate project documentation, including plans, timelines, and status reports.
  • Facilitate effective communication between project team members, stakeholders, and clients.
  • Monitor and track project progress, identifying and resolving issues as they arise.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY OR TANJAY CITY, NEGROS ORIENTAL

Good luck and God Bless!