Job Description
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The ideal candidate will possess excellent communication skills, both verbal and written and have a proven ability to work collaboratively in a team environment. This role requires strong time management skills and the ability to take initiative to ensure project tasks are completed efficiently.
Job Title
- Administrative Assistant
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Strong organization and time management skills.
- Excellent English communication skills, both verbal and written.
- Excellent interpersonal skills.
- Detail-oriented with an analytical mindset.
- Ability to work collaboratively in a team environment.
- Ability to take initiative and adapt to changing priorities.
- Fast learner with a proactive attitude.
Job Responsibilities
- Ensure invoices reach accountant and advise on project details.
- Perform cost analysis on each job.
- Serve as personal client liaison.
- Respond to email inquiries and follow up with each client.
- Manage new pool sales process, including contract management and documentation filing.
- Arrange builders’ insurance per project.
- Order necessary equipment for installation.
- Update project plan and communicate work commencement stages.
- Finalize project documentation and complete development application.
- Coordinate logistics such as crane, dig, and installation.
- Liaise with clients throughout the project.
- Organize handover and provide warranty documentation.
- Offer suggestions for additional contractors as needed.
- Handle email correspondence and manage schedules for project team members.
- Maintain and update project calendars, scheduling meetings and appointments as needed.
- Input and organize project data in databases, ensuring accuracy and accessibility.
- Maintain electronic and physical project files, ensuring all documents are properly stored and organized.
- Research and gather relevant information to support project initiatives and lead generation efforts.
- Assist with uploading content to company blog as needed.
- Assist in defining project scope, objectives, and deliverables. Help create project plans and schedules.
- Coordinate project resources, including team members, equipment, and materials, to ensure project stays on track.
- Maintain accurate project documentation, including plans, timelines, and status reports.
- Facilitate effective communication between project team members, stakeholders, and clients.
- Monitor and track project progress, identifying and resolving issues as they arise.
Good luck and God Bless!