Job Description
Xperion is a highly reputable accounting firm based in Brisbane, Australia with a team of accountants and support staff both locally and in the Philippines. We pride ourselves on our commitment to accuracy, integrity, and professionalism in all aspects of our work. As we continue to grow, we are seeking a skilled Administration Specialist to join our team and take charge of invoicing and administration responsibilities.
The Administration Support Specialist plays a crucial role in ensuring timely and accurate invoicing processes for our clients. This position requires meticulous attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.
Job Title
- Administration Support Specialist
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Proficiency in Microsoft Office suite (particularly Excel and Word) is essential.
- Previous experience in administration, invoicing, or a related field is preferred.
- Excellent attention to detail and accuracy in data entry and record-keeping.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Effective communication skills, both written and verbal.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- Bachelor’s degree in business administration, accounting, or a related field is a plus.
Job Responsibilities
- Generate and issue invoices to clients accurately and promptly.
- Monitor invoice status and follow up on outstanding payments.
- Resolve billing discrepancies or issues promptly and professionally.
- Communicate with clients regarding invoice inquiries and payment arrangements.
- Maintain accurate records of invoicing activities, payments, and client communications.
- Organize and archive billing documentation for easy retrieval and reference.
- Sending documents to clients as and when required
- Updating internal information as and when required
- Coordinate with internal teams, including accounting and finance, to ensure alignment on invoicing processes and deadlines.
- Provide administrative support to the accounting team as needed, including data entry and general office tasks.
- Collaborate with colleagues to assist with client communication.
- Following up clients as and when required
- Adhere to company policies and procedures to maintain compliance and uphold quality standards.
- Contribute to internal initiatives to prepare systems and procedures for your role
Good luck and God Bless!