Job Description
The Administration Officer plays a key role in providing high-level administrative and operational support to our Australian team. Working on-site from the Philippines, this position ensures the smooth operation of day-to-day business activities, including event coordination, client communications, reporting, and marketing administration. This role is ideal for a detail-oriented professional who is proactive, highly organised, and comfortable working in a fast-paced, creative environment.
Job Title
-
Administration Officer
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Minimum 2 years’ experience in an administrative or coordination role (events/marketing industry experience desirable).
- Strong written and verbal English communication skills.
- High level of computer literacy, including Microsoft Office Suite, Google Workspace, and online project management tools.
- Strong understanding of budgeting.
- Strong organisational skills with attention to detail and accuracy.
- Ability to work independently with minimal supervision while managing competing priorities.
- Comfortable working with teams across different time zones.
Job Responsibilities
- Provide general administrative support to the Operations, Events, and Marketing teams.
- Manage and maintain accurate records, databases, and shared files.
- Assist with event logistics, supplier communications, and booking confirmations.
- Prepare and format documents, presentations, proposals, and marketing collateral.
- Support client communications, including email responses and follow-ups.
- Assist in preparing budgets, quotes, and invoices using company templates.
- Monitor and update project timelines, ensuring deadlines are met.
- Conduct online research to support marketing campaigns and event planning.
- Liaise with external suppliers, contractors, and stakeholders as required.
- Book Travel, accommodation and Freight.
- Provide administrative support for internal team meetings, including agendas and minutes.
Good luck and God Bless!