Job Description
The Administration Assistant plays a vital role in ensuring the efficient operation of the real estate office. They provide essential administrative support contributing to the overall effectiveness of the business while managing daily tasks.
Job Title
- Administration Assistant
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Excellent English communication skills, both verbal and written.
- Desirable to have 3-6 months of relevant work experience.
- Experience as a Virtual Assistant is advantageous.
- Proficient in time management.
- Ability to take initiative and problem-solve.
- Fast learner with a positive, can-do attitude.
Job Responsibilities
- Manage email correspondence and filter messages, including handling spam.
- Maintain databases, including CRM management and updating contacts.
- Occasionally respond to customer service inquiries.
- Calendar management, including sending meeting reminders to clients.
- Set appointments and provide reminder services.
- Organize G Suite and Google Drive documents.
- Perform data entry using Microsoft Office and Google Docs.
- Create and manage spreadsheets and Excel documents.
- Prepare PowerPoint or Keynote presentations.
- Develop flowcharts for processes and systems.
- Prepare training materials.
- Format simple eBooks using templates.
- Create reports and conduct online research.
- Perform data mining and lead generation tasks.
- Assist with blog publishing (uploading content only).
- Handle personal errands such as purchasing gifts online.
- Support project management and training tasks.
- Post and schedule Facebook insights and social media updates.
- Manage LinkedIn profiles and engagement.
- Basic graphic design tasks using tools like Canva.
Good luck and God Bless!