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Administration Assistant

Job Description

For the office or department to run effectively and efficiently, the administrative assistant provides crucial administrative support. They contribute to the overall effectiveness of the business and help manage daily duties.

Job Title
  • Administration Assistant
Work Schedule
  • Dayshift
Job Qualifications/Requirements
  • Must possess Excellent English communication skills both Verbal & Written.
  • Must have excellent attention to detail
  • Good proficiency with Microsoft Excel
  • Fresh graduates are welcome to apply
  • Not required but it would be desirable if you have at least 3-6 months work-related experience.
  • Some experience with business accounting packages would be favourable
  • Virtual Assistant experience is a plus
  • Good Time Management skills
  • Able to take the initiative
  • Fast learner
Job Responsibilities
  • Matching & Entering Bank Transactions
  • Reconciling Bank Statements
  • Checking Supplier Statements
  • Chasing Overdue Customer Payments
  • Sending Monthly Statements to Customers
  • Sending Monthly Statements to Customers
  • Create Cash Flow Forecast
  • Email Management (Filtering Emails/ Managing Spam)
  • Database Management (CRM Management/ Updating contacts)
  • Answering Basic Customer Service Emails/ Enquiries
  • Reminder Services
  • OneDrive Organization
  • Data Entry in Microsoft Office
  • Creating/ Managing Spreadsheet/ Excel
  • PDF Conversion, Splitting/Merging
  • Clickup (Documentation of internal processes and procedures)
  • Flowcharts for processes and systems (LucidChart)
  • Processing Customer Credit Applications
  • Handling Customer Paperwork & Online Procurement Systems
  • Order tracking and follow-up
  • Processing & Updating Excel price lists
  • Answering phone calls when other team members are not available
  • Data Mining/ Lead Generation
  • Blog Publishing (uploading content only)
  • Personal Errands (purchasing gifts online, etc)
  • Project Management Tasks
  • Preparation of Training Materials
  • Posting and scheduling LinkedIn / Social Media Updates
  • Managing outreach campaigns via HeyReach
  • Updating content on website (WordPress)
  • Editing PDF product information
  • Checking website for errors
  • Assisting with Managing Marketing Activities
  • Following Up Customers After Sales Activities
  • Basic graphic design in Canva
  • Basic Photoshop / Cropping, adjusting image size, adjusting brightness, contrast (no advanced photo manipulation)
  • Perform other administrative duties as assigned by supervisors or management.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY OR TANJAY CITY, NEGROS ORIENTAL

Good luck and God Bless!