We're Hiring

Administration Assistant

Job Description

We are looking for a A-level self-starter team member with a hunger to succeed at the highest level. A team player who is self-confident once they are shown how to do things, asks for help when needed, and willing to step-up and voice and execute new ideas to make the organization efficient.

If expectations are met & exceeded, this role will have career progression (and salary progression) towards managing the operations and other assistants.

Job Title
  • Administration Assistant
Work Schedule
  • Dayshift
Job Qualifications/Requirements
  • Must possess Excellent English communication skills both in Verbal & Written.
  • Fresh graduates are welcome to apply provided they have administration related work experience while studying
  • Must have at least 24 months previous administration support related experience.
  • Virtual Assistant experience is a plus
  • Very good Time Management skills
  • Project management experience is a plus
  • Team management experience is a plus
  • Able to take the initiative to suggest and improve ways of doing things
  • Fast learner and really wants to learn (we have plenty of resources to help improve skills)
  • Hungry for career progression and desires a challenge to make us all better
Job Responsibilities
  • Email Management (Filtering Emails/Managing Spam) and experience with FreshDesk email system is a plus
  • Database Management (CRM Management; Updating/Removing contacts) and experience with Active Campaign and Kajabi membership is a plus
  • Answering and sending Customer Service Emails/ Enquiries
  • Calendar Management (Sending Meeting reminders to client and CEO) and experience with Calendly is a plus
  • Appointment Setting and Reminders with Zoom
  • Webinar moderation with Demio is a plus
  • Experience with task/project management and ClickUp is a plus
  • Comfortable with data gathering and analysis
  • Dropbox /Google Drive and MS 365 Drive Organization
  • Data Entry in Microsoft Office / Google Docs / Google Sheets
  • Creating/ Managing Spreadsheets with Excel and Google Sheet
  • DropBox (Documentation of internal processes and procedures)
  • Experience with Flowcharts for processes and systems a plus
  • Daily and Weekly Data Collection and Report Creation for team
  • Project Management
  • Preparation of SOPs (Standard/System Operating Procedures) and organizing Training Materials
  • Posting and scheduling Facebook Updates for clients
  • Creating, editing and proofreading emails
  • Perform other administrative duties as assigned by management
  • Moderate live fortnightly webinars using Demio
  • Uploading video and PDF reports to client members platform weekly

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY OR TANJAY CITY, NEGROS ORIENTAL

Good luck and God Bless!