Job Description
For the office or department to run effectively and efficiently, the administrative assistant provides crucial administrative support. They contribute to the overall effectiveness of the business and help manage daily duties.
Job Title
- Administration Assistant
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Must possess Excellent English communication skills both Verbal & Written.
- Fresh graduates are welcome to apply
- Not required but it would be desirable if you have at least 3-6 months work-related experience.
- Virtual Assistant experience is a plus
- Good Time Management skills
- Able to take the initiative
- Fast learner
Job Responsibilities
- Email Management (Filtering Emails/ Managing Spam)
- Database Management (CRM Management/ Updating contacts)
- Answering Customer Service Emails/ Enquiries
- Calendar Management (Sending Meeting reminders to client and CEO)
- Appointment Setting
- Reminder Services
- Dropbox / G Suite / Google Drive Organization
- Data Entry in Microsoft Office/ Open Office/ Google Docs
- Creating/ Managing Spreadsheet/ E. Excel
- Preparing Powerpoint/ Keynote Presentations
- PDF Conversion, Splitting/Merging
- Google Sites (Documentation of internal processes and procedures)
- Flowcharts for processes and systems
- Video and Audio Transcription
- Simple eBook Layout or Formatting (Basic/Using templates)
- Report Creation
- Online Research
- Data Mining/ Lead Generation
- Blog Publishing (uploading content only)
- Personal Errands (purchasing gifts online, etc)
- Project Management & Training Tasks
- Preparation of Training Materials
- Posting and scheduling Facebook insights/ Social Media Updates
- Editing/ Proofreading Emails
- Basic graphic design
- Basic Photoshop/ Cropping, adjusting image size, adjusting brightness, contrast (no advanced photo manipulation)
- Perform other administrative duties as assigned by supervisors or management.
Good luck and God Bless!