Job Description
The Administration Assistant plays a pivotal role in ensuring the smooth operation and efficiency of the office or department. They are instrumental in providing comprehensive administrative support, contributing to the overall effectiveness of the business.
This role requires a proactive individual with strong organizational and communication skills, capable of multitasking and adapting to the dynamic needs of the business. The Administration Assistant will be a key player in ensuring operational efficiency and facilitating smooth communication both internally and externally.
Job Title
- Administration Assistant
Work Schedule
- Dayshift
Job Qualifications/Requirements
- Excellent English communication skills, both verbal and written.
- Fresh graduates are encouraged to apply.
- Preferably 3-6 months of relevant work experience, though not mandatory.
- Experience as a Virtual Assistant is advantageous.
- Strong time management skills.
- Proactive and able to take initiative.
- Fast learner with adaptability to new tasks and environments.
Job Responsibilities
- Email Management, including filtering and managing spam.
- Database Management, including CRM upkeep and contact updates.
- Responding to customer service emails and inquiries.
- Calendar Management, sending meeting reminders to clients and the CEO.
- Appointment setting and reminder services.
- Organization of Dropbox, G Suite, and Google Drive.
- Data entry using Microsoft Office, Open Office, and Google Docs.
- Creating and managing spreadsheets, including Excel.
- Preparing PowerPoint and Keynote presentations.
- PDF conversion, splitting, and merging.
- Documentation of internal processes and procedures using Google Sites.
- Creation of flowcharts for processes and systems.
- Video and audio transcription.
- Basic eBook layout or formatting using templates.
- Report creation and online research.
- Data mining and lead generation.
- Blog publishing, including content uploading.
- Handling personal errands such as purchasing gifts online.
- Assisting with project management and preparation of training materials.
- Managing admin tasks for online trainings, including Kajabi setup and content management.
- Posting and scheduling Facebook insights and social media updates.
- Management of LinkedIn, Instagram, and TikTok accounts.
- Editing and proofreading emails for clarity and effectiveness.
- Basic graphic design work.
- Basic Photoshop skills, including cropping, adjusting image size, brightness, and contrast (no advanced photo manipulation).
- Performing various administrative duties as assigned by supervisors or management.
Good luck and God Bless!