Job Description
We’re looking for a detail-oriented and proactive Admin Assistant to join our team. This role is ideal for someone who thrives in a structured environment, enjoys supporting others, and takes pride in keeping things running smoothly behind the scenes.
You’ll play an important role in managing administrative tasks, supporting compliance requirements, and ensuring our operations remain organized and efficient.
Job Title
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Admin Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Strong attention to detail and excellent organizational skills.
- Good understanding of administrative processes and compliance tasks (ASIC experience is a plus).
- Confident using Microsoft Office Suite and similar tools.
- Able to manage multiple priorities and meet deadlines.
- Strong communication skills and a positive, team-oriented attitude.
- Excellent verbal and written English communication skills.
- Strong time management skills and the ability to work independently with minimal supervision.
- A proactive, client-focused, and solution-oriented mindset.
Job Responsibilities
- ASIC Lodgements: Prepare, manage, and submit various Australian Securities and Investments Commission forms, including business registrations, updates, and compliance documentation.
- Entity Setups: Assist with setting up new business entities, preparing relevant legal documents, and ensuring compliance with regulations.
- Calendar Management: Coordinate and schedule appointments, meetings, and events to help the team make the best use of their time.
- Data Entry: Accurately input, update, and maintain information across systems, spreadsheets, and databases.
- Digital File Management: Organize and maintain digital files, ensuring all documents are complete, accurate, and compliant.
- Client Records Management: Update client information in CRM systems and maintain data accuracy across all tools.
- Document Collection & Verification: Collect and verify client information and supporting documents.
- General Administrative Support: Provide day-to-day administrative assistance — preparing documents, managing correspondence, maintaining records, and supporting various office functions.
Good luck and God Bless!