Job Description
We are seeking a detail-oriented and proactive Accounts and Administration Officer to support the efficient operation of our businesses. This role is vital to maintaining accurate financial records, ensuring smooth day-to-day operations, and providing effective communication across teams and external partners.
Job Title
-
Accounts and Administration Officer
Work Schedule
- Day Shift
Job Qualifications/Requirements
- High attention to detail, particularly in finance and inventory systems.
- Clear and confident communication with internal teams and external partners.
- Strong digital capability across platforms including Xero (essential), Cin7, and Shopify. Training can be provided for Cin7 and Shopify.
- Organised, proactive, and capable of independently managing deadlines and priorities.
Job Responsibilities
- ROCKMATE LANDSCAPE SUPPLIES
Procurement & Inventory:
● Maintain and manage accurate product listings in Cin7 and shopify, including pricing, categorisation, and supplier details.
● Add and manage new suppliers and trade accounts.
● Own product updates and ensure listings for the online store are accurate and up-to-date. - Accounts Payable & Reconciliation:
● Enter, reconcile, and review supplier invoices in Cin7 and Xero.
● Finalise draft invoices in Xero by checking totals, updating due dates, and attaching all relevant documentation.
● Reconcile Shopify in Xero
● Enter receipts and maintain up-to-date financial records.
● Enter invoices on request by Mick, Heid and Rockmate Manager
● Reconcile monthly supplier statements, resolve discrepancies, and ensure all corrections are completed.
● Send accurate end-of-month reports to Mick and Heidi. - Admin & Communication:
● Manage the shared Rockmate accounts inbox and ensure timely triage of emails.
● Organise and monitor franchise managers email during busy periods.
● Submit team timesheets each Monday and resolve any issues directly with the Manager.
● Take responsibility for OH&S and operational compliance, including fire ant protocols and vehicle registrations.
● Create HR contracts for new employees.
● Create minutes of staff review meetings.
● Complete general admin tasks and respond to ad hoc requests from Manager, Heidi, or Mick as needed. - DIGGERMATE AUSTRALIA
Customer Support & Admin:
● Manage incoming Diggermate support tickets as assigned.
● Distribute receipts, invoices, and documentation to the appropriate internal contacts.
● Maintain and update product listings and images on the Diggermate website as needed.
● Reconciliation of Shopify in Xero.
● Adhoc task requested of you for Diggermate Franchising. - Starter & Welcome Packs:
● Liaise with the team for when Welcome and Starter packs are to be sent and advise Heidi when they need to be shipped.
Good luck and God Bless!