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Accounts/Admin Support

Job Description

We are seeking a skilled and detail-oriented Virtual Assistant to support Accounting and Administrative functions. This role offers the opportunity to work across multiple businesses, manage diverse financial and administrative tasks, and contribute to the efficiency and success of a dynamic organisation. Familiarity with New Zealand business practices and standards will be an advantage.

Job Title

  • Accounts/Admin Support

Work Schedule
  • Day Shift
Job Qualifications/Requirements
  • Strong English communication skills (written and verbal).
  • High proficiency in Microsoft Excel and working knowledge of Outlook & Word.
  • Experienced with Xero (high proficiency) and MYOB (medium-high proficiency).
  • Comfortable using Dropbox and familiar with accounting workflows.
  • Prior experience with Unleashed software is a plus (training can be provided).
  • Understanding of NZ accounting practices, including GST and FBT. (preferred but not required).
  • Highly organized with excellent attention to detail.
  • Proactive and able to work independently.
  • Strong accounting/bookkeeping background.
  • Comfortable working across multiple businesses and systems.
Job Responsibilities
  • Accounts Payable:
    • Enter invoices/expenses into Xero & MYOB.
    • File and organize invoices in Dropbox.
    • Prepare monthly supplier payments and reconcile statements.
  • Accounts Receivables:
    • End of month statements.
    • Follow up on overdue accounts (30+ days).
    • Credit checks for new accounts.
  • Intercompany Billing & Reconciliations:
    • Manage billing between related entities.
    • Prepare and reconcile intercompany invoices.
  • Sales Reps Support:
    • Calculate monthly sales commissions.
    • Process expense claims, receipts, and travel invoices.
    • Track fuel usage, vehicle costs, and insurance records.
    • Prepare quarterly FBT returns.
  • General Admin & Reporting:
    • Prepare spreadsheets in Excel for billing, expenses, and reporting.
    • Maintain organized digital filing in Dropbox.
    • Liaise with team members to ensure accuracy and compliance.
    • Update/enter customer details into Unleashed.

To Apply, please create your profile at app.wrkpod.com for your application as this is part of the new application process, and click this link for the job details: here

All successful applicants will be stationed in our office at DUMAGUETE CITY, BACOLOD CITY, TANJAY CITY OR CEBU CITY. 

Good luck and God Bless!