Job Description
Subtle Energies creates results-based aromatherapy, natural skincare, and wellness solutions founded on authentic Ayurveda principles. Our products address various skin and body concerns, delivering high-performance results that enhance physical, mental, and emotional well-being. Established in 1993 by Farida Irani as a clinic of natural therapies, our brand is built on pioneering clinical research and development. Our range is made in Australia, adhering to European natural skincare standards, and is certified by Cruelty-Free International. We pride ourselves on using the finest active ingredients and providing powerful treatment programs. With prestigious locations worldwide, from Sydney to Shanghai, we are a growing global company dedicated to innovation, natural remedies, and community connections.
We are seeking an enthusiastic, self-motivated individual with a passion for organization to support our operations teams. The ideal candidate will excel in communication, be tech-savvy, thrive in a small, highly competent team environment, and possess a keen attention to detail.
Job Title
- Operations Support
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Highly developed administration background
- Strong customer relations with a positive approach to customer service
- Advanced organizational skills
- Ability to handle multiple assignments and prioritize effectively
- Strong written and verbal communication skills
- Problem-solving and forward-thinking abilities
- Capable of managing multiple appointments and team members’ calendars
- Excellent time management skills
- Adaptable in a fast-paced industry
- Professional discretion at all times
- Proficient in MS Office (Word, PowerPoint, Excel)
- Proficient with Apple Mac systems and programs (iWork Numbers, Pages, Keynote)
- Competent with technology-based apps (e.g., Calendly, Zoom, Teams, iCal, Google Docs, Dropbox)
- Adobe Acrobat skills
- Quick in coordinating across multiple time zones
- Proven experience as a Coordinator, Facilitator, Executive Assistant, or similar role (Preferred)
- Hands-on experience coordinating multiple events in a corporate setting (Preferred)
- Knowledge of learning management systems and web delivery tools (Preferred)
- Experience in travel and calendar management (Preferred)
- Familiarity with e-commerce platforms, specifically Shopify (Preferred)
- Experience with Fishbowl inventory management (Preferred)
- Tech-Savvy
Job Responsibilities
- Support the Operations Team
- Manage order documentation
- Check and QC internal documents
- Liaise with clients
- Assist with e-commerce platform management
- Handle and direct incoming calls
- Provide administrative support, including invoicing
- Maintain communication with the Operations team
- Perform general administrative tasks
Good luck and God Bless!