Job Description
The Administration Assistant plays a crucial role in ensuring the office or department runs effectively and efficiently by providing essential administrative support. This role contributes to the overall effectiveness of the business by managing daily duties and streamlining operations.
Job Title
- Administration Assistant
Work Schedule
- Day Shift
Job Qualifications/Requirements
- Excellent English communication skills, both verbal and written.
- Fresh graduates are welcome to apply.
- At least 3-6 months of work-related experience is desirable but not required.
- Virtual Assistant experience is a plus.
- Good time management skills.
- Ability to take initiative.
- Fast learner.
Job Responsibilities
- Filter and manage emails.
- Manage CRM databases and update contacts.
- Answer customer service emails and enquiries.
- Set appointments and send meeting reminders.
- Schedule and manage appointments.
- Provide reminder services for meetings and deadlines.
- Manage files using OneDrive/SharePoint.
- Perform data entry in Microsoft 365.
- Create and manage spreadsheets and PowerPoint presentations.
- Convert, split, and merge PDFs.
- Document internal processes and procedures in SharePoint.
- Create flowcharts for processes and systems.
- Conduct online research.
- Perform data mining and lead generation.
- Transcribe video and audio.
- Format simple eBooks using templates.
- Publish blog posts and edit WordPress content.
- Post and schedule updates on Facebook and LinkedIn.
- Edit and proofread marketing emails.
- Perform basic graphic design tasks using Photoshop (cropping, adjusting image size, brightness, contrast).
- Perform other administrative duties as assigned by supervisors or management.
Good luck and God Bless!