A general virtual assistant to perform various administrative tasks, including answering and managing the emails, managing meetings, scheduling and rostering, cleaning checklist management and some systems and procedure creation as well as Employee and Client Onboarding Processes.
Ultimately you’ll be responsible for taking many of the days to day tasks of the Director’s hands and providing some consistency with the recording of data and processes.
Proven experience as a Virtual Assistant or relevant role
Familiarity with current technologies, such as cloud browser-based software solutions
Experience with learning new software products through their own Knowledge Bases and Support Teams
Knowledge of Google Workspace.
Excellent phone, email and instant messaging communication skills
Excellent time management skills
Solid organisational skills
Excellent communication skills and the confidence to reach out to the director for assistance as required.
Hubspot: Assign Incoming Emails to Team Members and Create Teamwork PM tasks for the team.
Hiver: Inbox Management
freshOps – Scheduling, Rostering & Task Management, Prepare Timesheets for Payroll.
Meeting Management – Offsite Meeting – Block Travel Times with Out Of Office and ensure Address Details are included.
Onboarding New Clients
Teamwork PM and Spaces – Management and Systems Creation
Migration of Current Systems from Google Sites to Teamwork Spaces
CRM Management – Updating Customer Details and syncing them with Xero
Create Job Ads for New Hires
Onboarding New Employees
Clients website: https://www.precisecommercialcleaners.com.au/